- All payments made for council halls and facilities bookings are in Australian Dollars (AUD)
- Bond - A bond must be paid by the permit holder for events where alcohol will be served or consumed as security against damage to the building, furniture, fittings and any cleaning undertaken by Council resulting from the use of the premises. Bond amounts must be paid in full prior to the hire date.
- the permit holder will be liable for any additional amount in excess of the bond to meet the full cost of damage/cleaning.
- if there is no breach of the conditions of usage, the bond will be refunded in full within a maximum of 14 days post hire date.
- the Council will have discretion as to whether any part of the bond is returned to the permit holder should a breach occur.
- if the permit holder wishes to dispute the decision to retain part or all of the bond, the permit holder should place their request in writing to Council.
- Security – At Council’s discretion, upon application to hire a facility for the purpose of large events, teenage through to 21st Birthday parties and functions where alcohol will be served and consumed, the permit holder must put into place supervision and security measures to the satisfaction of Council. If a security company is engaged the following applies:-
- the permit holder is responsible for all security and crowd control aspects of their function;
- privately uniformed security must be licensed under the relevant Act.
- the permit holder must ensure all security personnel are comprehensively briefed on their roles and responsibilities and are familiar with emergency evacuation routes and procedures.
- the permit holder must ensure appropriate numbers of security are contracted for the nature of the function. The nature of the function – e.g. number of attendees/nature of attendees/provision of alcohol etc will determinate the number of security personnel required.
- the permit holder must not permit the number of the people attending the facility to exceed the maximum number specified in the Hire Agreement Form.
- The permit holder agrees to indemnify and to keep indemnified the Council, its servants and agents and each of them from and against all actions, costs, claims, damages, charges and expenses whatsoever which may be brought or made or claimed against them or any of them arising out of or in relation to the issuing of the permit or use of the facility.
- Where requested by Council, the permit holder shall take out and keep current a public risk insurance policy in the name of the permit holder insuring the permit holder for the minimum sum of ten million dollars ($10,000,000) against all actions, costs, claims, damages, charges and expenses whatsoever which may be brought or made or claimed against the permit holder in relation to the activity. The permit holder must provide confirmation of insurance to the Council. Such policy shall bear the endorsement of the Insurer indicating the Insurer accepts the indemnity given by the permit holder
- The permit holder, where appropriate, shall ensure that it is licensed or registered to carry out the activity authorised by the issuing of this permit.
- The permit is not transferable.
- The permit holder shall comply with and give all notices required by any Act of Parliament, Ordinance, Regulation or By-law relating to the activity.
- The permit holder shall notify the Council at the time of the application, if alcohol is to be served or consumed during the period of the permit. If applicable, it is the responsibility of the permit holder to obtain a Liquor Licence if alcohol is to be served or consumed.
- No adhesive tape, bluetack or drawing pins shall be used on walls or ceilings. If suitable anchors are provided, decorations may be hung from them.
- No polish, floor speed or other material is to be used on the floor without the prior written approval of the Council who shall reserve the right to refuse the same.
- The permit holder shall ensure that any breakages of glass or spillage of food or drink are cleaned up immediately.
- At the completion of the function, all tables, chairs and other furniture must be placed in their original storage locations.
- All litter resulting from any function must be removed and placed in the mobile garbage bins/skip bins provided and floors swept if necessary. For hires that result in the generation of excessive waste or for functions that continue over multiple days additional bins can be provided but will result in an additional fee being charged to the Permit Holder.
- The permit holder shall ensure that all doors and windows are securely fastened and lights, heaters/air conditioning, kitchen appliances etc are extinguished when leaving the facility.
- The use of the facility may be hired for pre-function setup prior to the time of hire for decorating and set up purposes (max 3 hours) subject to there being no other booking for that time and always at the discretion of Council. Pre-function set up is charged at the rate of $30.00 per hour.
- The permit holder will be responsible for the costs associated with the repair and/or replacement of any damaged furniture, fixtures or fittings and any extraordinary cleaning costs.
- This permit may be revoked by Council if the permit holder fails to comply with a condition of the permit and may be revoked in any other justifiable circumstance.
- Hirers are reminded that the arrangements for the preparation and serving of food must comply with the provisions of the Food Act. I acknowledge that I have read and understand the permit conditions and agree to abide by the said conditions. This permit will not come into operation until proof of the appropriate insurance has been provided to the Council (if requested), the appropriate Hire Fee and/or Bond (if applicable) has been paid in full, and a copy of this Permit signed by the Council has been returned to the Permit Holder.
Cancellation of a Booking
Cancellation by customer
- If a booking is cancelled more than 7 days before the event, hire fees and bond funds will be fully refunded.
- Wattle Range Council requires a minimum of 7 days’ notice via written notification or online portal to cancel any booking.
- If a booking is cancelled with less than 7 days’ notice, a 100% cancellation fee (hire fee) will be deducted from the bond in the first instance, if no bond has been paid the hirer will be required to pay 100% of the hire fee charges.
Cancellation by Wattle Range Council
- Council reserves the right to cancel your booking (or future bookings) if the terms and conditions of hire are breached. Wattle Range Council will provide written or verbal notice cancelling a booking (without advance warning if necessary) if:
- The regular hirer neglects to pay the quoted fees 7 days prior to your event.
- Wattle Range Council becomes aware that the event, goods, or services proposed to be held or provided by the hirer is/are objectionable, dangerous, inappropriate for the venue, prohibited by law, or would be of detriment to Wattle Range Council, the community, or not align with the Hall Hire Terms and Conditions be in contravention of any laws or the conditions stipulated in the hire agreement. In this case, any payment received will be retained by Wattle Range Council.
- The premises are not fit for use.
- You have not provided required documentation (e.g. insurances, licquor licence etc.) 7 days prior to your event.
- In the case of emergency, or a Federal, State or Local Election, Council may cancel your booking, with an alternative facility offered or full refund of any fees paid.